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TVFR Meeting Minutes - March 7, 2024

Attendance: Steve Sullivan, Jill Duhaime, Chris Kivior, Wayde Marshall, Barry Regan, Bill Chaplin, Mark Capparella, Celeste Chandonnet, Sarah Parks, Gary Atlas, Henning Smith, John McCue, Joe Costanzo, Tony Landry, Cheryl Asselin.

General Comments (Jill/Steve): Springing forward this weekend, which means a new season of spring runs including Monday pond, Wednesday track, and Thursday brew runs, typically starting right after the Boston Marathon.  Jean Gillis has volunteered to be the track coach again this year.  These runs are a great source of camaraderie, and a wonderful social outlet.

Treasury Report (Wayde): PO box is squared away, we will be having the lock updated.  There have been a few Grand Prix reimbursements, but still have plenty of funds left in the budget.  There has been an uptick in reimbursement requests.  1D5K financials are in.  Bank change is in process, details with tax ID still need to be worked out.  Taxes still need to be filed, but there is plenty of time.  Donation from the Camy 5K will be donated to the Larry Olsen Scholarship Fund.

Membership (Barry): There may be issues with the report this month, will look into it.  Membership pamphlet is almost complete.

Grand Prix (John): Averaged 11.6 participants for the last 3 races.  April and May races have been selected.  A suggestion was made to possibly have a sign with a QR code for TVFR membership at GP races.

Soup Group Hosts (Cheryl): Cleber will be hosting the final soup group (April 21st, schedule change).  Any extra funds will be collected at the end of the season.

TVFR Online Store (Bill): Option is open for a summer item store, and there are multiple vendor options.  Note: we need a 2 week window to have the store open, with a 4-6 week delivery.

BAA 2024 Water Stop (Gary) 56 volunteers have been accepted, e-mails from the B.A.A. went out this week.  We have timing events May 11, May 18, and June 8th.

LO 10K (Gary) Changes for the upcoming year: Distance will change to 5K, race will be held in August, still in Hopedale with a town park finish.  Looking to return the beer tent, and exploring refreshment options.  The scholarship eligibility will be opened to any graduating senior that participates in the race, regardless of residence.  Thanks to all members who made suggestions for this race, all input was considered before final decisions were made.

FBRTC 5K (Mark): DCR form has been submitted and parking permission has been granted by Waters.  Current registration is at 18.  Committee is still working on giveaway options.

BTU USATF Status (Mark/Matt): All details are in place.  We can always use more volunteers.  Registration is currently at 200, seeing about 10/day.  We will have a RD/captains meeting in the next week or so.