Participation Points Rewards and the Boston Marathon - 2023-24 Season
TVFR tracks club participation using a points system. Members accumulate points from October through September of each year. Points can be used towards a Boston Marathon invitational entry or our Participation Points Rewards program.
Rules of the Road
In order for your participation to count, you must sign up for each event - including weekly runs; club meetings; and TVFR-owned, TVFR Grand Prix and USATF Grand Prix races - on the appropriate signup sheet on the TVFR website. For all events, the signup page closes 36 hours after the event starts.
No credit will be awarded for any event if you don't sign up under your login. Guest sign-ups aren't counted. All sign-ups are on the honor system; if you sign up and are not able to attend, you need to cancel before the page closes.
It is possible to receive multiple points for running one race if it is some combination of a TVFR-owned race, TVFR Grand Prix race and/or USATF Grand Prix race.
The executive committee can award extra points for special situations. The award of points will be included in announcements at meetings, recorded in meeting minutes, and tracked on the Participation Points page on the TVFR website.
Referral points are for new memberships, not number of new members. You cannot earn points for reinstatements. If more than one person makes a referral, each person receives a point.
Participation points are non-transferrable to other members and expire at the end of the participation year should they not be used.
The Boston Marathon
Each year, TVFR receives a limited number of invitational entries to the Boston Marathon through the Boston Athletic Association (BAA). Interested members must maintain an active membership for a one-year period, starting in December of the calendar year two years before the race year. Entries will be selected based on the number of accumulated points from October through September, for those that apply for a bib. Bib solicitation will follow immediately after the BAA sends the applications to the club. All recipients are notified individually and then are announced at the next monthly business meeting and via our club Facebook group.
Recipients are responsible for paying their own entry fee. You may not receive a race bib in 2 consecutive years. Bibs are non-transferable; if you are unable to run, you must return your number to the club, and it will be awarded to the next person in line.
Participation Points Rewards Program
To reward club members who do not receive a Boston Marathon invitational entry, the club will be rewarding members based on a 3 tier structure.
| Tier | Reward |
|---|---|
| 10-19 Points | $10 towards TVFR Gear |
| 20-39 Points |
$10 towards TVFR Gear $20 Race Reimbursement for TVFR Races (not including the Santa Parade 2 Miler) |
| 40+ Points |
$10 towards TVFR Gear $20 Race Reimbursement for TVFR Races (not including the Santa Parade 2 Miler) 3 Year TVFR Membership/2 Year Family ($40) OR a 1 Year USATF Membership ($30) |
These rewards apply to those that did not receive a Boston bib. If you applied for a bib and didn't receive one, you are eligible for these rewards.
Rewards will be communicated once the Boston bibs have been distributed.
Race reimbursement entries are non-transferrable and good for one-time use. A code will be provided to recipients to be used for the $20 off. Race reimbursement code must be used in the within the year; example, receive code at the end of the 2018 year, code can be used for any of the 2019 races. Eligible races are the Frank Nealon BTU 15K, FBRTC 5K, Woodland Trail Series, Larry Olsen 10K and the Dam Cure Run. If you choose to use the code for the Woodland Trail Series, we ask that you register for all 3 races to maximize your reward. The Santa Parade 2 Miler is not included.
The club will continue to award 1-2 members with a Commitment Award at the annual banquet.
The club will have 20 $20 PR Running gift certificates to have as raffle prizes at the annual banquet for those that volunteered: each point = 1 entry.
Points Calculation
Points are calculated based on the below matrix.
| Category | Examples | Possible Points |
|---|---|---|
| Officer | Pres, Vice-Pres, Treasurer, Secretary, Membership | 12 |
| Race Director | Each race | 8 |
| Program Lead - One Time | Series Coordinator, Banquet Coordinator, Timing Coordinator, BTU captain (refreshment, parking, road crew, water stop, and registration) | 6 |
| Program Lead - Extended Period | Website, Merchandise, Grand Prix Director, Social Media Director, Track Coach = 1 point for each 2-month period | 6 |
| Race Volunteer | Before event - Participant can also run the race providing they can perform the "Before responsibilities" | 1 |
| Race Volunteer | During event - Participant cannot earn the "During" points if they also run the race (During = Gun start to last runner) | 3 |
| Race Volunteer | After event - Participant can also run the race providing they can perform the "After responsibilities" | 1 |
| Race Volunteer | BAA 5K, 10K, half, and Boston Marathon water stop | 5 |
| Track Kids Volunteer | Track Kids coach, per week | 5 |
| C25K Volunteer Coach | 7 or more sessions | 5 |
| C25K Volunteer Coach | 4-6 sessions | 4 |
| C25K Volunteer Coach | 1-3 sessions | 3 |
| Soup Host | All family members, per occasion | 2 |
| Soup Cook | In your crock, per occasion | 1 |
| Soup Group Run | 7 or more | 3 |
| Soup Group Run | 4-6 | 2 |
| Soup Group Run | 1-3 | 1 |
| Business Meetings | 7 or more meetings | 3 |
| Business Meetings | 4-6 meetings | 2 |
| Business Meetings | 1-3 meetings | 1 |
| Track Attendance | 7 or more | 3 |
| Track Attendance | 4-6 | 2 |
| Track Attendance | 1-3 | 1 |
| Weekly Trail Runs | 7 or more | 3 |
| Weekly Trail Runs | 4-6 | 2 |
| Weekly Trail Runs | 1-3 | 1 |
| Weekly Pond Runs | 7 or more runs | 3 |
| Weekly Pond Runs | 4-6 runs | 2 |
| Weekly Pond Runs | 1-3 | 1 |
| Thursday Brewery Runs | 7 or more runs | 3 |
| Thursday Brewery Runs | 4-6 runs | 2 |
| Thursday Brewery Runs | 1-3 | 1 |
| BTU Practice Runs | Per run | 1 |
| USATF Runner for TVFR | TVFR team rep per race | 1 |
| TVFR series runner | TVFR team rep for Grand Prix races, per race | 1 |
| TVFR Owned Race Runner | Per race | 1 |
| Referrals | 1 point per referral | 1 |
| Extra Points | Assigned at the discretion of the board for extra tasks | Any |
